Covid-19 Policy

The purpose of our Covid-19 Policy is to outline the Health and Safety Management Plan for Alpine Synchro Artistic Swimming Club (“ASASC” or “the Club”) which has been approved with Queenstown Lakes District Council for application in the Alpine Aqualand Training Facility in Frankton, Queenstown.

Amendments to our Covid-19 Policy

We reserve the right to review and amend this Policy from time to time.  Amendments will be effective immediately and ASASC has no obligation to notify you of such amendments.  We recommend that you check this page for amendments each time you revisit this website.

Covid-19 Health and Safety Plan with Alpine Aqualand

How will your staff/volunteers be trained in your COVID-19 controls?

The Chairperson will meet with the Head Coach at the pool prior to the first training and brief her on this document plus any relevant Alpine Aqualand or MOH requirements. We will both also attend the Alpine Aqualand inductions as required.

How will your plan be communicated to your staff/volunteers and customers working/participating through COVID-19?

We plan to record a video for our members to explain the new requirements ie Alpine Aqualand sign in, distancing requirements etc so that everyone knows what to expect before the first training session.

How will you record contact trace details of your staff/volunteers and customers while visiting the facility, if not already provided by venue management?

Alpine Synchro have full attendance records of all athletes, staff and visitors to every training and up to date contact details for these people. We anticipate Alpine Aqualand will have their own contact tracing system that our athletes and coaches will need to comply with. All attendees will need to provide details for contact tracing in the form of swiping their QEC membership tag or verbally giving their details to the reception staff.

How will you prevent non-customers from utilising your facility / space while your group is in place?

We will have a no spectator policy at level 2 to help the pool maintain their 100 person limit. We will have an older athlete or one of the coaches meet the younger kids at the entrance and walk them across the pool to the training area, so that they do not feel alone without parents – and vice-versa on exit.

How will physical distancing be maintained during your activity?

OPTION 1 – as per the current Level 2 guidelines which allow contact sports and require physical distancing between groups of 10 rather than between individuals– Preferred option:
Synchro is a contact / team sport. From the level two sport guidelines “People may participate in team sport and physical activity, including where physical distance cannot be maintained. This means that training and competition for contact sports will be possible if other public health measures are observed.” We plan to continue training team routines in close contact however wherever possible during individual elements and warm-ups, physical distancing will be maintained. Coaches will not have physical contact with the girls.

OPTION 2 – as per original Level 2 advice and if pools require physical distancing compliance for individuals rather than groups. Suggest this could happen initially for first two weeks to give pools and athletes/parents more confidence.

  • Manage pool sessions to allow 4 people per 25m lane at Alpine Aqualand, with 1m physical distancing for all groups.
  • Poolside warm ups can go ahead as long as 1m distance is maintained and a congregation is not formed.
  • Minimise land-based training – continue to do as much of this as possible online, keeping pool-side practise to warm-up stretching.
  • Build conditioning training into synchro specific workouts that allow more event spacing e.g. sculling, eggbeater, routine sections, positions/movement sets
  • Should lane swimming be required – as per Swimming NZ guidelines:
    • Max 4 per lane (25m pool); 8 per lane (50m pool).
    • Alternate start ends for each lane e.g. lane 1 start this end; lane 2 start far end etc.
    • Min 5 sec gap between swimmers to ensure min 1m separation.
    • Figures/technique training – maintain at least 1 metre distance between swimmers and coaches/swimmers
    • Routine training – no patterns, swimmers to swim routine on the spot – 1m distance apart.
    • No lifts or joined movements
  • Land drilling – ideally do this outside the pool facility. If inside, must be spaced 1m apart. No physical pattern changes when land drilling.
  • No physical contact with swimmers when providing corrections.

Coaches and athletes will be encouraged not to interact with other user groups using the pool at the same time.

What personal hygiene controls will be provided for your staff/volunteers and customers?

Athletes/coaches will be asked to wash and dry hands and/or sanitise immediately before and immediately after training.

Athletes will be reminded there is to be no sharing of anything e.g. nose clips, drink bottles etc. And that all equipment must be removed from poolside after training. All drink bottles should be named to enable this to be done more easily.

Minimise sharing equipment between coaches – ideally one coach should be responsible for the sound system – and this should be cleaned with hand sanitiser after use. Coaches can use Bluetooth on their personal phones to control the music.

QLDC pool team will set up and pack down the sound system, and be responsible for sanitising it before and after use.

When stretching on land, athletes will be asked to use their own towels rather than bringing equipment into the pool.

How will your staff/volunteers and customers’ health be monitored? Please also include any plans for dealing with psycho-social issues.

Our members will be asked to stay away from training if they are unwell in any way and to communicate immediately if they get sick and/or are tested for COVID. Alpine Synchro will advise Alpine Aqualand immediately should a positive COVID test be identified within the group.

What extra cleaning measures will you put in place during COVID-19 alert levels? Consider common areas, common equipment, hard surfaces, door handles/light switches.

The pool complex is responsible for the cleaning of common areas and our members and staff will be encouraged to use the Alpine Aqualand hand sanitising facilities provided.

How will shared facility equipment and used kitchen amenities eg (cutlery, crockery) be sanitised?

The pool complex is responsible for the cleaning of common areas. We would prefer that pool staff are responsible for lane rope removal and replacement so they can manage any crossover between user groups.

Pool staff will prepare lane space including moving of lane ropes.

How will you notify venue staff if cleaning/sanitising products /equipment are running low?

The pool complex is responsible for the cleaning of common areas.

What PPE will you provide to staff/volunteers if required?


What protocols are in place for your staff and customers returning to their home bubble after work / activity and what guidance will you give them?

We will be recommending that our athletes and coaches shower as soon as they return home and wash togs and towels after each training. Ideally use a washable bag to bring to training so that too can be washed.

How will you manage people using changing rooms / toilets to minimise COVID-19 transmission? eg physical distancing and cleaning.

Our recommendation to our members is that they arrive at the pool in their togs and leave in their togs, removing the need to use shared changing rooms. Due to the climate in Queenstown, for those requiring the use of the Alpine Aqualand change rooms, we will advising members to adhere to the facility rules regarding use.

What is your plan if someone becomes unwell, should this occur?

Advise Alpine Aqualand immediately. Follow MOH guidelines for contact tracing. We have contact tracing records for all club members – we understand the pool will have its own contact tracing measures as well.

How will you respond to emergencies taking account of COVID-19 operating constraints?

Alpine Aqualand have trained lifeguards which deal with pool-based emergencies. The club will follow the guidelines of Alpine Aqualand.